ANNUAL GENERAL MEETING NOTICE
Note: Re-scheduled to Sunday April 23, 2017 at 2pm
@ CineCycle, 129 Spadina Ave. Toronto
This is your opportunity to have a say in Pleasure Dome’s future. We urge you as a Pleasure Dome member in good standing, to join the Board of Directors/Programming Collective in an open discussion about the current status and future direction of Pleasure Dome. Come with ideas for upcoming screenings and events and help us form the new Programming Collective, either by standing for election or simply by casting your vote (Note: you must be a member in good standing 10 days prior to the AGM to vote. Membership available now!). Your presence at the AGM is crucial to the democratic process of our non-profit artist-run organization. If you are not able to attend, you will be able to vote by Proxy. Please contact email@example.com for a Proxy to be filled out prior to April 23, 2017 or to receive a copy of the 2016 AGM Minutes prior to the meeting.
1. Call for Quorum; Welcome Statement by Chairperson Christine Lucy Latimer
2. Review and approval of Agenda
3. Review 2016 AGM Minutes and motion/vote to approve Minutes
4. Written report from the Board Chair Christine Lucy Latimer
5. Review Financial Statements & Auditor’s Report for the Fiscal Year ending August 31, 2016 by Tom Taylor, Program co-ordinator
6. Motion to accept Auditor’s Report & Appointment of the 2017/18 Auditor
7. Review of proposed By-law amendments
Presentation and voting on proposed By-law amendments
(See By-law #23 amendment: additional text in bold)
By-law #23: Subject to the provisions, if any, contained in the Letters Patent of the Corporation, each member of the Corporation shall at all meetings of members be entitled to one vote and she/he may vote by proxy. Such proxy need not herself/himself be a member but before voting shall produce and deposit with the Secretary, with a total number of Proxies not to exceed more than three per person, of sufficient appointment in writing from her/his constituent or constituents. To vote (either in person or by proxy) Members must have paid dues at least 10 days in advance of the Annual General Meeting or General Meeting of the Members.
8. Other Business
9. Review current status of 2016/2017 Board/ Programming Collective responsibilities
The 2016-2017 Board Members
Christine Lucy Latimer
10. Nomination and Election of the new Board of Directors/ Programming Collective for a two-year term starting April 23rd, 2017
11. Motion to end meeting
Now Accepting Nominations/Candidates for the 2017-2018 Programming Collective
PLEASURE DOME IS AN EXHIBITION COLLECTIVE DEDICATED TO THE PRESENTATION OF ARTISTS’ MOVING IMAGES
Since the fall of 1989, Pleasure Dome has presented diverse experimental media arts, as such we strive to nurture an appreciation for artists’ moving images in ways which are accessible, engaging and challenging, and balance our exhibition priorities to include: current practices, historical traditions, and works which are shown infrequently due to genre or format, or because their creators have traditionally
been denied access to widespread exhibition.
Pleasure Dome is seeking media artists, curators, writers and scholars who share our commitment to the exhibition and critical understanding of experimental media art. The Pleasure Dome Collective is a unique hybrid between a programming collective and a board of directors – the Collective collaboratively directs the artistic vision of the organization with the support of the program coordinator, in addition to functioning as the organization’s legal Board of Directors. We are looking for individuals who have experience in media arts production/artistic practices and/or curatorial, programming, critical writing practice as well as experience with artist-run centre, governance/budgeting/finance, fundraising/development, project planning, and event planning.
Pleasure Dome is a working collective and encourages those who are interested in hands on experience of collaborative programming/curating in addition to performing more general board of director’s duties. We encourage applications from those who support our commitment to experimental media arts and who are willing to commit a minimum of 10-12 hours per month to the organization. Commitments include: attending monthly meetings, project participation/coordination and event volunteering.
Collective members are not eligible to be in Pleasure Dome exhibitions/screenings while serving on the collective, and will be expected to hold their positions until the next Annual General Meeting. The terms are 2 years beginning from the 2017 AGM. In order to be nominated you must be a general member of the Pleasure Dome for at least 10 days prior to the AGM. If you are interested in this opportunity please forward a letter of interest and a brief resume highlighting relevant qualifications and experience, indicating to the Pleasure Dome’s Programming Coordinator at firstname.lastname@example.org or come to the upcoming AGM and outline your interest for wanting to join the Collective to the members. The election of the Collective/Board of Directors will take place at the Annual General Meeting on Sunday, April 23rd @ CineCycle, 129 Spadina Ave. Please feel free to email Tom Taylor Programming Coordinator at email@example.com if you have any questions.